House Job Policy

Introduction:

Punctuality of time is the basic ingredient, which plays a vital role in personality development. Its importance, especially in educational institutions gets further pronounced being a nursery for nourishment of the future leadership. However, inculcating the habit of regularity amongst the employees as well as in the students is the prime responsibility of Management which has to develop a modus operandi to make it a regular feature. In this regard, the Biometric Attendance System has been introduced to mark the attendance of all employees and internees of JMC and JTH.

Aim:

To devise SOPs for marking attendance of all employees and internees through a Biometric Attendance System.

Procedure:

The following procedure will be followed to mark attendance through Biometric Attendance System:

1. The IT/Records Section will carry out the registration after the approval from the Chief Executive Officer (CEO) through the Principal’s Office, of all the employees (faculty and Admin staff) and internees of JMC and JTH.
2. All concerned will mark their attendance through thumb/finger impressions. Biometric Machines will record attendance through ‘In Mode’ within one hour of starting each duty hours/shift and it will turn to ‘Out Mode’ thereafter. (In/Out Modes may vary from season to season and from shift to shift).

• The Records section will keep a check of the Biometric Record and will update Heads of all the concerned departments on a required basis regarding Biometric Attendance Record of their staff/supervisee.

1. The Records section will also provide Biometric Record of all employees and internees to Accounts’ Office for calculation and payment of salaries, compensations, and stipends accordingly.
2. All the concerned sections/departmental heads will provide monthly sectional/departmental record of leaves and short leaves of their staff to the CEO’s Office latest by the 20^th of each month.
3. The IT Section will provide all the technical support for the smooth operation and functioning of Biometric Machines.
4. Processing of Attendance Codes will be discouraged; however, after thorough checking, the IT section will grant Attendance Codes only with the approval of the CEO to employees whose thumb/finger impressions do not work properly.

Salient Features:

The following scenarios will be taken as irregularities in Biometric Attendance Record:

1. Leave and Short Leave records will be fed into the system by IT Section in light of these SOPs of each setup as per the monthly departmental record provided by the concerned section/departmental head/s. The record of Biometric Attendance System will be considered to mark someone absent/present subject to verification of the record by the focal person detailed by the CEO Office.
2. Marking attendance 30 Minutes after the start of duty hours each day/shift will be considered as a “Late Arrival“.

• Marking attendance 30 Minutes before the end of the day/shift duty hours will be considered as “Leaving Early“.

1. Short Leave before half duty hours will be taken as “Full Leave”.
2. If an employee only marks one entry in a day/shift either on arrival or on leaving/exit, it will be considered as “Missing Entry”.
3. Anyone arriving 30 Minutes after the start of their duty/shift each day or leaving 30 Minutes before the end of the day/shift without the written approval of the relevant section/department head will be considered “Absent”.

Penalties

The following penalties may be imposed in case of non-adherence to the details given in para No. 4, above:

1. Two “Late Arrivals” or “Left Early” in one month will be considered equal to one “Absent” (Non-Regularizable).
2. Two“Missing Entries” in one month will be equal to one “Absent” that will be regularized against available leaves.

• Short Leaves, which are not verified through the concerned section/departmental head’s record, will be treated as Late Arrival or Left Early as the case may be.

1. 1. Availing of more than Two Short Leave facility in one month will be counted as Casual Leave/Leave without Pay, as per his/her leave record.
   2. If anyone is found marking someone else’s attendance through his/her attendance code, then both of them will be considered absent and they may face disciplinary actions.